Skip to content

A Penn State Nittany Lion statue is seen in the courtyard of Penn State College of Medicine in Summer 2016. The statue is in focus toward the right side of the image. Out of focus in the background, green plants and trees are visible in the courtyard.

Employee Resources

Jump to topic

Search

General Resources by Topic

Emergency Contacts Expand answer

Penn State College of Medicine/Penn State Health Milton S. Hershey Medical Center

  • Campus Emergency Hotline: Call 8888 from any campus phone or 717-531-8888 elsewhere
  • 24-Hour Security Dispatcher: Call 8711 from any campus phone or 717-531-8711 elsewhere
  • Milton S. Hershey Medical Center Emergency Department: Call 8333 from any campus phone or 717-531-8333 elsewhere
  • Derry Township Police Department: Call 717-534-2202 or 911
  • On-site YWCA Medical Advocate: Call 5188 from any campus phone or 717-531-5188M elsewhere
  • Director of Security: Call 3546 from any campus phone or 717-531-3546 elsewhere
  • Sexual Harassment: Call 4371 from any campus phone or 717-531-4371 elsewhere
  • Office of Diversity, Equity and Inclusion: Call 7779 from any campus phone or 717-531-7779 elsewhere
  • Reporting Child Abuse: Call 800-932-0313 (Pennsylvania ChildLine)
Quick References: Contacts Across the Institution Expand answer
Directories Expand answer
Professional Development Resources Expand answer

A variety of professional development opportunities are available to Penn State College of Medicine and Penn State Health Milton S. Hershey Medical Center Faculty.

Promotion and Tenure Resources Expand answer

In addition to University- and campus-wide promotion and tenure policies, please contact your department for department-specific policies.

Visual Identity Standards and Writing Style Guide Expand answer

The overall reputation of Penn State Health and Penn State College of Medicine as a leader in the core missions of education, research, community health and patient care reaches audiences ranging from local to worldwide.

Our reputation can be influenced by how we present ourselves to the public. As much as how we handle relationships with colleagues, peer institutions, the news media, our students and patients, our logo (or brand mark) and overall visual identity make a statement about us. They are an outward expression of our organizational personality, values and goals.

Clarity and consistency convey our commitment to trust, quality and the core values that serve to enhance public perception of Penn State Health and Penn State College of Medicine.

The consistent application of our visual identity guidelines benefits Penn State Health and Penn State College of Medicine in many ways. Increased recognition of our brand identity and its association with all our missions and each of our enterprises means increased understanding and appreciation of our values among and within the many communities we serve.

These guidelines to help you apply our organizational identity to the materials used to communicate to many audiences. Use them to help Penn State Health and Penn State College of Medicine project a consistent image of trust and quality.

See our Visual Identity Standards and Writing Style Guide for more information.

Title IX Resources Expand answer

Any complaint or conduct (witnessed, reported or heard of) that involves a student and sex, gender identity and/or gender orientation, anywhere it happens, by another student, faculty, staff or non-University third party, is a Title IX issue for the University. The Title IX Coordinator and Deputy work with HR/supervisor when an employee, faculty or third party is involved, or will work with Student Conduct if only students are involved.

Education Resources

Avoiding Mistreatment of Students Expand answer

The Office for a Respectful Learning Environment has provided a list of specific strategies and things to say – and not to say – to help faculty ensure a good experience by students and simultaneously avoid perceptions of mistreatment.

These suggested scripts were not written to offend faculty who are talented teachers, but rather to offer tools to help faculty navigate the complex area of student mistreatment where even well-intentioned efforts are sometimes misinterpreted.

See the suggested scripts and strategies

Distressed Student Identification and Referral Expand answer

The “Red Folder” guide was produced by Penn State’s Student Affairs/Counseling and Psychological Services and Commonwealth Fee Board, and updated with Hershey-specific information by the Office for Student Mental Health and Counseling at Penn State College of Medicine.

The folder is a quick-reference guide to help faculty and staff recognize, respond to and refer distressed students.

See the Red Folder here

Educational Research Resources Expand answer
Medical Student Research Project Expand answer

For information about the Medical Student Research Project, including adding your project to list of available projects for students to peruse and Federal Work-Study information, visit the MSR page on this site.

Postdoctoral Training Resources Expand answer

Research Support Resources

Looking for Research Collaborators? Expand answer
Checklist for Faculty Leaving the College of Medicine Expand answer

Faculty who leave Penn State College of Medicine must ensure that appropriate offices and committees are notified of the impending departure and that appropriate actions are taken to ensure proper disposition of research materials, data and equipment, and all applicable protocols and grants are transferred or terminated.

The following is a guide to assist the faculty members prior to departure. The Research Quality Assurance office will provide assistance with this process and ensure that all applicable requirements have been met. The departing faculty member should contact Ray Scheetz at rscheetz@pennstatehealth.psu.edu to schedule an appointment to review the checklist at least four weeks prior to the faculty member’s separation from employment.

Contracts and Grants

Faculty who wish to transfer grants or contracts to another institution must work with the Office of Research Affairs to ensure timely transition.

Contact the Office of Research Affairs

Human-Subject Studies

Institutional Review Board (IRB) Protocols: Any active IRB protocols must be closed by submitting a closure continuing review submission in CATS IRB or transferred to another Penn State PI by submitting a modification submission in CATS IRB. If a PI wants to transfer a research study to the new location, they should contact the IRB/HSPO to work out a plan for transferring IRB oversight to the new institution. In any situation, the IRB must be notified whether the plan is to destroy or to transfer the data and/or specimens.

Contact the Human Subjects Protection Office

Clinical Research Records: All records and data collected in conduct of clinical research study must have a plan for securing records on site with appropriate oversight.

Contact the Clinical Trials Office

Sponsor Investigator FDA Obligations: All investigators who hold an IND/IDE with the FDA must have a plan to manage the IND/IDE when leaving the institution. This may include transferring the IND to a new investigator, updating the IND and FDA form 1572 to transfer research facilities or terminating the IND with the FDA.

The Research Quality Assurance Office will help with this.

Contact Research Quality Assurance

Clinical Trials Registry: All investigators who are identified as the Responsible Party for records listed in the national clinical trials database ClinicalTrials.gov must contact the institutional Protocol Review System (PRS) administrator in the Research Quality Assurance Office to develop a plan for the management of the records prior to the investigator’s departure from the institution. All records must be appropriately updated and be compliant with federal regulations. Records may need to be transferred to the investigator’s new institution, requiring collaboration with the PRS administrator at the new institution.

The Research Quality Assurance Office will help with this.

Contact Research Quality Assurance

Data

Research Data Use and Transfer: Faculty need to provide list of data (e.g., laboratory data, clinical research data, etc.) to the Office of Research Affairs to evaluate next steps and negotiate a data use agreement, or other agreement as applicable, with their new institution for continued use. For use and transfer of clinical data, ORA consultation with the IRB and IT security is required.

Submit a Data Use Agreement

Research Data Disposition: Existing research datasets must be secured or destroyed based on any agreement that has been negotiated for receipt or creation.

Contact the ORA contracts team

dbGap Controlled Access Data: All applicable laws, local institution policies, and terms and procedures specific to the study’s data access policy for handling dbGaP data will be followed.

Contact the ORA grants team

Graduate Students

Doctoral students currently being advised by a departing faculty member need to decide whether to:

  • move to the new institution with their current faculty adviser but remain a Penn State student
  • move to the new institution with their current faculty adviser and transfer, becoming a student of the new institution
  • remain at Penn State, identify a new Penn State faculty member to serve as their adviser and begin a new dissertation project.

Contact the Office of Graduate Education

Intellectual Property

Any development of intellectual property (IP) while at Penn State should have been disclosed to Penn State. Faculty leaving the institution should contact the Center for Medical Innovation prior to leaving to discuss IP based on their work here.

Contact the Center for Medical Innovation

Laboratory Decommissioning

Faculty must follow procedure in policy HM‐14SPM to ensure that hazardous materials and waste are removed prior to vacating the laboratory.

The Department of Safety and the Research Quality Assurance Office Biosafety Officer (BioSafetyOfficer@pennstatehealth.psu.edu) will help with this.

Laboratory Equipment

Faculty wishing to move laboratory equipment upon departure must negotiate the release with the department chair and notify the controller’s office to conduct an inventory and assess the ability to transfer equipment, prepare necessary asset transfer agreements and calculate depreciation value if necessary.

Laboratory Compliance

Institutional Animal Care and Use Committee (IACUC) Protocols: Any open and active IACUC protocol must be closed prior to departure (Protocol Closure Form). Some circumstances may allow for the transfer of an animal care and use protocol to another PI. Disposition of animals remaining in the animal facility must occur in coordination with the Animal Resources Program and the IACUC. Any animals remaining at Penn State must be transferred to another PI with an active protocol and be approved by the IACUC.

Email iacuc@pennstatehealth.psu.edu

Animal Transfer: Material Transfer Agreements must be negotiated and in place for transfer of animals out of the institution or within the College of Medicine and/or Penn State Health Milton S. Hershey Medical Center.

Submit a Material Transfer Agreement

Biological Material Transfer: Material Transfer Agreements (MTAs) must be negotiated and in place for transfer of any cell lines, samples, or tissues to a new institution or within the College of Medicine and/or Penn State Health Hershey Medical Center.

Submit a Material Transfer Agreement

Biosafety and Recombinant DNA Committee (BRDC) Protocols: Any open and active BRDC protocol must be closed prior to departure.

The Research Quality Assurance Office Biosafety Officer (BioSafetyOfficer@pennstatehealth.psu.edu) will help with this.

Biological Research Samples: Existing cell lines, samples or tissues must either be transferred to another investigator at the College of Medicine or to the faculty member’s new institution, or destroyed according to standard operating procedure.

The Research Quality Assurance Office Biosafety Officer (BioSafetyOfficer@pennstatehealth.psu.edu) will help with this.

Hazardous Chemicals: All hazardous chemicals must be inventoried and disposed of in accordance with local, state and federal regulations.

The Department of Safety will help with this.

Radioactive Materials: All radioactive materials must be inventoried and disposed of in accordance with local, state and federal regulations.

The Department of Health Physics will help with this.

Environmental Health Services Waste Disposal: Environmental Health Services (EHS) must be notified of the investigator’s last day at the institution. EHS will then arrange for the disposal of all MSW (Municipal Solid Waste) and RMW (Regulated Medical Waste) following packing and removal of all equipment, furniture and supplies.

Email sheck@pennstatehealth.psu.eduj or lholland@pennstatehealth.psu.edu with questions and to schedule a pre‐assessment.

Community Outreach Resources

Community Outreach Overview Expand answer

A variety of programs, workshops, resources and opportunities are available to help you get involved in community outreach at Penn State College of Medicine/Penn State Health Milton S. Hershey Medical Center.

Other Outreach and Public Service Programs Expand answer

Many programs and activities are coordinated and supported by the Office of Faculty & Professional Development.

See more about University-wide outreach programs at outreach.psu.edu.

About Hershey and Penn State

Hershey and Penn State Overview Expand answer

Penn State College of Medicine and Penn State Health Milton S. Hershey Medical Center are located in Hershey, in southcentral Pennsylvania. Derry Township is the official name for the area. The main Penn State campus (University Park) is located in State College, Pa., approximately 100 miles northwest of Hershey.

About Penn State College of Medicine, Penn State Health and the Hershey Area Expand answer