College of Medicine Human Resources

All separations, including retirements, resignations, transfers, involuntary terminations and ended fixed-term appointments are processed in WorkLion.

When a manager or an employee becomes aware that an individual is leaving his/her position (voluntarily or involuntarily), the separation process must be initiated in WorkLion:

• Go to the WorkLion portal.
• Select “Initiate Separation” from the Manager Tools dropdown menu.
• Complete the form.
• Attach the resignation/retirement letter, for voluntary separations.
• Click Submit.

The hiring manager will receive a request from Shared Services to complete and upload the Separation Checklist.

Please refer to University policy HRG20 Separation and Transfer Protocol for more information.

Policy HR60, Access to Personnel Files, permits reasonable access to the contents of an employee’s personnel file.

A faculty or staff member who wishes to review their personnel file, or any part of that file, may make the request in writing using the Request to Review Personnel File form. A link to download the form can be found on the Penn State policy page.

Your HR Strategic Partner is Jill Curry.

General HR queries can be sent directly to HR Services via WorkLion. Each inquiry is assigned a number so that progress can be tracked online.

1. Log in to the WorkLion portal.
2. Click Contact Us from the top menu.
3. Under Submit an Inquiry, select the topic most closely related to your question from the “I Have a Question About” drop-down menu. Select “General Inquiry” if your topic is not listed. Select a sub-topic (or N/A) from the “Specifically” drop-down menu.
4. In the Inquiry Details field, enter your question.
5. Upload supporting documents, if desired.
6. Hit Submit Request.

You will receive an email from the WorkLion team when the inquiry has been received. A separate email will follow with an answer to your question (or requesting more information).

Updating your office address and/or phone number in the Penn State Directory is easy.

Are you are changing buildings? Moving your office just down the hall? Transferring into the College of Medicine? If so, then you’ll want to make sure the Penn State Directory reflects your most current information.

Submit a WorkLion inquiry to initiate the process:

1. Go to the WorkLion portal.
2. Click Contact Us .
3. Under Submit an Inquiry, select “General Inquiry” from the first drop-down menu.
4. In the Inquiry Details field, enter the following information:
   • your 9-digit Penn State ID number
   • your full name
   • your most recent office address: room number and building**
   • your most recent office phone number with area code
   • how you want your information to appear in the directory
     • “Do not print in directory.”
     • “Print office address and phone information only.”
     • “Print both office and home addresses and phone numbers.”

**If your new address is in Hershey, indicate the location in place of the building (e.g., Academic Support Building, Hershey, Pa.; College of Medicine, 3rd Floor, C316, Hershey, Pa.).

For further assistance, please contact HR Shared Services by visiting WorkLion.psu.edu or calling 814-865-1473.

Penn State utilizes the Work Number for a fast and secure way to provide proof of your employment or income.

The Work Number simplifies the verification process and accelerates credit decisions through an online system available to verifiers 24 hours a day, 7 days a week.

Penn State’s employer code is 16442.

See how Employment Verification works.

Hours: 12:30 to 4 p.m. Mondays and Tuesdays; 7 a.m. to noon Thursdays; 8 a.m. to noon Fridays; no appointment needed.
Email: idbadging@pennstatehealth.psu.edu
Office: CG608
Phone: 717-531-3548

Hours: 12:30 to 4 p.m. Mondays; 2:30 to 4:30 p.m. Tuesdays; 7 a.m. to noon Thursdays; 8 a.m. to noon Fridays; no appointment needed.
Details: Traffic and Parking website (internal users only; Penn State Health ePass login required)
Office: CG608
Phone: 717-531-3713

To begin key process: Your department access control designate must complete a key request form and email it to keycontrol@pennstatehealth.psu.edu. Keys are ready within 3 days. Inquire with your department’s administrative assistant to find your access control designate.

Office: CG639
Phone: 717-531-5396

Benefit-eligible employees: Employee Benefits via hr.psu.edu (applies to full-time staff and faculty and postdocs)

• Health insurance plans: Medical, dental, vision, prescription
• Time off
• Retirement
• Educational discount

Purchase Request Form: Lab coat style and size information, as well as a purchase request form, are available on the Linen Services page on the Infonet (Penn State Health ePass login required).

To try on lab coats: Go to room TG503, ground floor, Cancer Institute. Enter combination code 8320* to enter room; sample coats are in cabinet.

Office: CG708
Phone: 717-531-8321

To do: Schedule employee health check appointment
Phone: 717-531-8280

To order: Visit Printing Services website
Phone: 717-531-8607

To order: Order name plate holder and name plate for office door through the Sign Shop on the Infonet (Penn State Health ePass login required)

White coat is required for faculty photos.

Make an appointment: Photography Infonet website (Penn State Health ePass login required)
Office: CG618
Phone: 717-531-8110